Substitute Instructions for Webex Meetings - Quick Reference Guide

• Log into the laptop with the provided substitute account information.

• To open a Webex Meeting, go pjusd.webex.com

• Select the Google Login at the top right-hand corner

• Toggle to Google
• Enter with your provided substitute account information

• Click on Meetings

• A schedule of meetings(class sessions) will show along with meeting times
• Click Start Meeting on the meeting that is scheduled

• A new window will pop up
• Optional:  if you would like to connect to a DX80 device as well

• Choose “Connect to Video System”(DX80 must be on to connect)
• Select the DX80 Device in the room

• Click Start Meeting

• Meeting Options once you have started your meeting (All controlled on teacher laptop)

• Bottom of Meeting Screen

• Mute or unmute
• Share

• Toggle between Text or Video prior to sharing

• Record
• Three Dots

• Video, Audio and Meeting Options

• End Meeting
• Participants
• Chat

• Top of Meeting Screen

• Participant Dropdown (Important options you may want to include)

• Check - Mute On Entry
• Uncheck - Entry and Exit Tone
• Uncheck - Anyone Can Share
• Assign Privileges

• Communicate

• Chat:  Uncheck - Other Participants and Everyone

• Participants

• Uncheck View Participants List and uncheck Control shared apps, browser, or computer remotely

• Click Apply and Ok

• Breakout Sessions can be done but are not monitored.

• When meeting(class) is over, click on End Meeting

These instructions need to be added to the sub-plan guidelines for when a teacher is out

TEACHER WEBEX INSTRUCTIONS:

Adding Substitute Teacher to Webex Meetings

1. Open your first meeting details - Example Period 1 (Just click on the Meeting Details, do not start the meeting)
2. On the right under where it says WHO IS INVITED, invite the substitute information:  Example: cmssub1@patterson.k12.ca.us, click enter
3. Locate the 3 dots next to the sub name and hover over it… Click assign co host.
4. Repeat for any further meetings you have scheduled for that day

  Deleting Substitute Teacher from Webex Meetings

1. Upon return, you must remove the sub invite or email address by hovering over the 3 dots and clicking Remove on all future Webex Meetings

TEACHER GOOGLE CLASSROOM INSTRUCTIONS:

If you will be out for more than 2 days

1. Add the Substitute Account as a Co-Teacher to your Google Classrooms

Courtesy of Michael Saunders