WebEx Events are best used for large gatherings. An event can host 1 - 1000 participants.
Recommendations: At least two people to run the event. A host to run the backend of the event: monitor chat, questions, support other panelists, etc. A panelist to present the information during the event. TIP: Host’s and Panelist should never autosave event passwords, as the password is different for every event and can create login issues.
How to Create a Webex Event:
Start by visiting http://pjusd.webex.com > click “Webex Events” (bottom left side of page) > click “Schedule an Event”
See Image below for reference to Area #'s
Area 1 - Basic Information: Enter the “Event Name” and an “Event Password”
Area 2 - Date & Time: Select your “Start Date”, “Start Time”, “Estimated Duration”, and leave “Time Zone” set to San Francisco.
Area 3 - Audio Conference Settings: Make sure “Mute upon entry for all participants” is selected. You can leave the rest at their default values.
Area 4 - You can skip this area or populate it with information about the event.
Area 5 - Attendees & Registration: Accept default values. NOTE: You can take this time to add individual invites by choosing “Create Invitation List”.
Area 6 - Presenters & Panelists: Make sure you set “Panelist Password”, this is critical for event security. Then click “Create Invitation List” to add panelists to your event.
Area 7 - Email Messages: You can choose defaults, or setup Email reminders.
Area 8 - Schedule This Event: Click to submit and create your event.
Area 9 - Send Event Emails: Choose the invitations you want to send. Recommend to send them to “Host” and “Panelists”. “Attendees” are options as they are rarely pre-populated. Then click “Send Now”
Your Webex Event has been scheduled!
QUICK TIPS: You are able to edit any event by going back to http://pjusd.webex.com > click “Webex Events” (bottom left side of page) > click “Site Events”