Creating Meetings using WebEx

WebEx Training Notes

Two Types of Meetings:

Webex Personal Meeting:  

Anyone can join a personal Webex.  Great for Office Hours, one on ones or small group meetings that anyone can attend if they go to your personal Webex meeting.

Webex Meeting:  

The meeting takes place to only those that are invited with code.  Great for meetings with no interruptions.

Part 1: Log-in

• Watch How to Login Video(for teachers and administrators)
• Teachers and Administrators should have received an email to Activate an account
• Create a password for first log-in 
• Go to Preferences on the left side - connect Google account
• Log-out and then log back in with Google (dropdown) 

Part 2: Join a Meeting 

• Watch How you Use Webex
• Prior to logging in.  Check computer settings as follows: 
• Sound turned on 
• Sound turned up 
• Microphone on 
• You can also change the sound settings within Webex once in the meeting room.  Click the 3 dots, choose Speaker, Microphone, and Camera
• Adjust what is not working.
• EASIEST WAY TO JOIN a scheduled meeting:  If invited to a meeting in Webex, go to either the calendar invite, email invitation, or log in to Webex to join.
• If joining a personal meeting, you can join a meeting by typing the host’s name in the search bar & select correct meeting/host 
• If the meeting has not started, you can request to notify the host 

Part 3: Starting a Meeting 

Public meeting until locked by the host: once attendees have joined, the host can lock the meeting by clicking on the three dots and clicking on the lock meeting option. 

• Go to Home screen 
• Click on the arrow next to Start a Meeting 
• Select “Use Desktop App” - applies for computer 
• Click on Start meeting 
• Click “Open Cisco Webex Meeting” 
• Start meeting 
• Should have a message “waiting for others to join” 

Part 4: Scheduling a Future Meeting 

• Create a Meeting via Calendar or in Webex.
• Calendar:  Create invite in the calendar, invite participants, add the correct Webex Conference option.
• Webex:  Click Schedule in the home area…
• Complete information… 
• Meeting topic 
• Date/time 
• Add attendees OR after hitting schedule copy the link and share via email 
• Start or Schedule 
• If the meeting is coming up, you can select start 
• If the meeting is not coming up, will display schedule 

• Initiate Your Scheduled Meeting 
• Home screen 
• Upcoming meetings 
• Start 
• Open Webex meeting with Cisco 
• Start meeting